Gaps Analysis
SMART Records reviews the organisation’s current record keeping practices and location of records.  A comprehensive report will be submitted arising from our findings and recommendations that best suit the organisation’s current needs, to move towards less paper and streamline operational differences.  

Classification Systems Plan
SMART Records develop and design a classification system utilising a common language that suits the organisational system and processes.

Retention Schedules Plan
SMART Records develop and design retention and disposal schedules to ensure the length of time documents must be retained to meet company and statutory requirements and to ensure historic, intellectual property documents are retained.  This preserves the corporate memory. 

Records Management Train the Trainer Plan
SMART Records delivers a wide range of Records Management Training from basic steps to Records Management through to a more advance level including touching Knowledge and Change Management.  One on one training or group sessions are available.

Policy and Procedure Manuals Plan
SMART Records develop a policy document and a procedures manual that suits the organisation’s record keeping requirements.  This process documents the organisation’s Records Management protocols and standards to provide a basis for continuity and consistency for managing the process.

Inactive/Archives Programme
SMART Records develop and design an inactive/archives plan to capture and document the records through a process of listing, appraising, cataloguing and destroying records on approval. 

Electronic Document and Records Management Advice and Solutions Plan
SMART Records provide consulting services to organisations that wish to implement Electronic Document and Records Management Technology or enhance their current record keeping technology.  SMART Records provides initial project planning, Document Management strategy sessions, requirement analysis, project feasibility studies, vendor selection and implementation.

KEY BENEFITS WHY YOU SHOULD GET SMART RECORDS

• Our methodology is based on International Standards ISO 15489.
• You get to choose which plan suits your current needs.
• Properly manage escalating paper and electronic record volumes to reduce storage costs and complexity.
• Preserve the Corporate Memory.
• Full comprehensive reports are submitted on progress at regular intervals.
• Experienced staff and high standard of professionalism.